Category Archives: Proposals

How to Write a Big-Impact Proposal in a Short Amount of Time

By My Web WritersWill You Hire Me Image

Putting together proposals is a critical part of gaining new business. Unfortunately, they can consume a lot of time and resources. Because the business is not guaranteed and most often proposals are free, you don’t want to dump too much effort into this type of work. Yet, you still want to put your best foot forward to increase your odds of winning the job. How do you split the difference? Here’s how to create a big-impact proposal in a small amount of time.

Create a blueprint, not a how-to guide

One of the biggest mistakes of proposal writing is providing too much information. Your potential client needs to understand your vision for the project and get excited for the results, but they don’t need a play-by-play. Not only does this take up far too much time, it also puts your proposal at risk of being taken and implemented by someone else. Think of it this way – you want to create a blueprint for the work you can complete, but not a step-by-step how-to guide that makes it easy for anyone else to do the same. Paint the big picture, but leave the finer details for the paid job!

Know what matters…and what doesn’t

Another mistake is thinking that a potential client wants to know every single detail. More often than not, they would prefer to be given a general idea and few examples here and there. Anything more can make a proposal far too long and very overwhelming for a client to try and sift through. Keep your proposal to the most meaningful information and leave out the sections that clients would likely just skip over to get to the “meat.” For example, a description of your company should be short and sweet – no more than a paragraph and an executive summary of the project should also be limited to several paragraphs (not several pages). This is all added bulk that can be eliminated. It will save you time and your clients will thank you as well!

Pull from past proposals

You don’t need to reinvent the wheel every time you write a proposal. Certain sections such as the paragraph briefly describing your business, an explanation of a particular service or your pricing structure can all be copied over from past proposals. Once you have these “modules” written just the way you want them, you can simply insert them into any new proposal. This will save you hours of rewriting the same content over and over.

Take advantage of technology

Finally, be sure to take advantage of all the different resources and shortcuts technology now provides when it comes to proposal writing. Online services such as BidSketch ( make proposal formatting easy and professional. All you have to worry about is the content and they take care of making it look great. This also provides your clients with the ability to review, edit and sign the proposal electronically which keeps the proposal process moving along smoothly. For a small investment, these tech tools will reduce your time spent on each proposal and allow you more bandwidth to take on additional projects.

Proposals are a necessary evil of business growth. One of the greatest skills you can learn is how to craft a professional and on-point proposal in a reasonable amount of time. By putting these strategies to use, you will be able to create big-impact proposals without depleting all of your resources to do so! ~Stephanie

More Posts

How to Write a Proposal for a Project

Writing in APA Style– Quick Guide

The Basics of Writing in MLA Style

How to Better Analyze Data and Draw Logical Conclusions


Filed under Project Management, Proposals, Technical Writing

How to Write a Proposal for a Project

by My Web Writers

A Proposal is a Key Starting Place

The foundation to any good presentation or project is a well-written research paper or a well-outlined proposal.  Obviously, if you are planning a presentation for your coworkers, you won’t be writing a paper.  However, this means you can focus all of your attention on creating a good proposal for your supervisor and a solid presentation for your coworkers.

Preliminary Research

Whether you have a lot or little knowledge of the subject or product on which your project is based, you’ll want to do a bit of research before you put together your proposal.  Most of your information will come from market research.  Say you’re attempting to launch a new product on the market—you’ll want to know your potential clientele before you set up your proposal.  If there are similar products on the market, you’ll want to know which aspects make your product better and then highlight those in your proposal and business plan.  You’ll want to know competitor’s price points ahead of time and you’ll want to look into what buzz words are getting the attention of consumers.

Writing Your Proposal

The biggest tips to remember when writing the actual project proposal are: keep it clear and concise, make sure it effectively communicates your ideas, and double-check and triple-check for any errors.  While your overall purpose should be to communicate your ideas clearly, you want to impress your supervisor and your coworkers with an error-free presentation.

When you sit down to write your project proposal, revert back to your college education for a second: come up with two or three sentences summarizing what you want to communicate through your project proposal.  Build the proposal itself from there.  Remember to use terms and language that anyone could understand rather than jargon specific to your industry.  By being able to effectively communicate your ideas in layman’s terms, you’ll show that you’re fully capable of attacking your project head-on and producing a great final result.

Overall, simply remember a few tips when writing a proposal for a project: do some preliminary market research, summarize your project in a few sentences before writing your proposal, don’t use business jargon, and make your proposal clear and to-the-point.  This will result in not only a well-put-together project proposal, but it will also help you produce a solid presentation and final project.



Filed under Proposals