Create Headings in Word 2007 Documents

by My Web Writers

Creating headings in Word 2007

Sample headings created in Word 2007

Creating Headings in Word 2007

Creating headings in Word 2007 isn’t difficult and doing so helps you to organize your subject matter while also preparing you to create a strong table of contents. Perhaps you’ve just written a large draft proposal with several sections and subtopics. Or maybe you’ve just finished the first draft of your company’s New Hire Training Manual. Now it’s time to tweak your document by applying your own styles to headings. Notice how the top of the ribbon on the Home tab in Word 2007 has a selection of styles to choose from. These selections are called Quick Styles and they let you quickly apply the font, character size, spacing, and color, etc.

In Word 2007, you simply apply a heading Styles choice to the text that you want to be considered as a heading. First, you highlight the text with your mouse. Next, click the Home tab on the ribbon at the top of the page. Then click Heading 1 or Heading 2 in the Styles box, and voila—you have a heading! Continue to select the desired text and apply the Heading style of your choice throughout your document. Some documents have as many as 4 heading levels, but most have only two or three, with the first level being in the largest font, which is typically bolded and sometimes set off with border lines that go across the page.

Getting Creative With Headings

What if you want something that is clever and original for your heading styles? Then you have to add a few extra steps and create your own heading styles first before applying them to the headings in your document.  To begin with a Heading 1 style, highlight the line of text in your document that is to be your chapter or section title—this will become your Heading 1 style. Apply the font size and other special characteristics. For example, select Arial font, 16 point, bold, and green text. If you like borders, try a bottom and top border in 2 point width.

Step 1: Highlight the text.

Step 2: Click the dropdown arrow in the Font box on the Home tab and select Arial from the dropdown menu.

Step 3: Click the dropdown arrow in the Size field in the Font box and select 16.  Click the Font Color dropdown arrow and select the color green.

Step 4: In the Paragraph box, click the dropdown arrow and in the Spacing: After field, select 18.

Step 5: Click OK.

Step 6: In the Paragraph box on the Home tab, click Borders and Shading dropdown arrow and select Top Border.

Step 7: Click the Borders and Shading dropdown arrow again, and this time select Bottom Border.

Step 8: Adjust the width of each border by clicking the Borders and Shading dropdown arrow again and selecting “Borders and Shading… ” A pop-up dialog box appears. In the appropriate fields, select green for the line color and 2 for the width.

Step 9: Click the coordinating Preview border buttons to apply the changes to your border.

Now you are ready for creating a style that you can apply over and over again for each section or chapter heading! With the text still highlighted:

Step 10: Right-click on the highlighted text and select Styles in the pop-up dialog box.

Step 11: Select “Save Selection as a New Quick Style…”

Step 12: Give your new style a name in the name field (e.g., Training Manual Heading 1).

Step 13: Click OK. Your new heading style is now saved in the Styles library and you can access it on the ribbon at the top of your document.

From here, you can go on to create a level 2 heading style. Just make sure that it is smaller in size than your level 1 heading style, with less paragraph spacing after. Congratulations! Now you can create headings in styles that work for your document.

~Pam

Advertisements

3 Comments

Filed under Technical Writing

3 responses to “Create Headings in Word 2007 Documents

  1. Pingback: Create a Table of Contents | My Web Writers – Website Content & Editing Ideas

  2. CHarlie

    Thanks! Very useful!

  3. Liz

    Fabulous and well written. Thank you Pam!

Can We Talk Here? Sure Can!

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s